AirTrax guide
Before you send the song over, make sure your team has what it needs.
Getting a release to your label or team means more than sending an audio file. Share the approved master, cover art, credits, important dates and anything still waiting for a decision. Make it clear who is handling each next step. AirTrax helps you keep those files and tasks together without sharing every private draft.
By AirTrax · For artists and people building labels · Updated
Get the release handoff checklist (CSV)What should you send?
| What your team needs | What to write down | What to check |
|---|---|---|
| The final master | Song name and exact version you approved. | Can the other person open the right file? |
| Cover art | Approved image, designer credit and any usage permission. | Does it meet your distributor’s requirements? |
| Credits and song details | Artist names, featured artists, writers and other required information. | Has everyone checked spelling and missing names? |
| Important dates | When the distributor needs it, the release date and who is uploading. | Are these dates confirmed, including the time zone? |
| Who can see the files | The people helping and the files they need. | Have you shared only what they should have? |
| Anything still unfinished | What needs a decision, who is deciding and when. | Does each unfinished item have a next step? |
If you are working together in AirTrax
- Keep your drafts in your Notebook and your music and artwork in your Asset Locker.
- Use the join code your label owner gives you. Check that you are joining the right label and artist profile.
- Choose the notes or files your team needs for this release.
- Add the work still left to do, who is doing it and the due date.
- If you change a shared record, your team sees the updated version. Keep a dated note of exactly what was approved and sent.
- Save a separate backup of your music. Your distributor still handles delivery to Spotify and other services.
Example: the cover is ready, but the mix is not
Say your cover is approved, but you are still waiting for your engineer to turn down the hi-hats. Mark the cover as ready and the mix as waiting for changes. Give that task a person and a date so nobody assumes the whole release is ready.
When you approve the new mix, write down the exact filename and check that the person uploading the song has it. AirTrax helps you keep track; it does not listen to the mix or check your credits for you.
After the song is sent
Keep the distributor’s confirmation and a note of who uploaded the release. When the song goes live, check the audio, artwork and credits. If something needs fixing, give the follow-up a person and a date instead of leaving it buried in the chat.
Can I use this checklist without an AirTrax account?
Yes. Open the CSV in a spreadsheet and change it to fit your release. Your distributor may need extra information, so check their current instructions too.
Does sharing a file change who owns the song?
Access to a file and ownership of a song are different things. Keep your agreements clear and check the terms you have signed. This checklist does not change those agreements.