AirTrax guide
Build your label around the music you want to release.
You do not need a big team to start getting organized. You need to know whose song is coming out, which files are ready, who is doing what and when it needs to happen. AirTrax For Labels gives your artists and team a shared place for that work, while everyone keeps their own private notes and files too.
By AirTrax · For artists and people building labels · Updated
Start with the questions you ask in the group chat
| The question | What to look for in a tool | How AirTrax helps |
|---|---|---|
| Whose song are we working on? | A place for each artist and their releases. | Connect artists’ accounts to the label with a join code. |
| Can the person helping with promotion see this? | A way to choose who can see or change the work. | The label owner chooses each person’s role and which artists they can work with. |
| Is this the right mix and cover? | Files, notes and a clear record of what was approved. | Keep shared files, release tasks and approvals together. |
| Will everyone see my private drafts? | A clear choice about what gets shared. | Personal notes and files stay private until you choose to share them. |
| How much did the music bring in? | A place to review the income shown on your statements. | Record reported royalties and view them by artist, release and source. |
| What do we do next? | Simple lessons and checklists you can use. | Label-specific guides, resources, playbooks and 12 short Academy lessons. |
Try one release together
- Choose who will own the label account. That person manages who joins and what they can access.
- Add one artist and give them a join code so they can connect their account.
- Bring in one person helping with the release, such as a friend handling promotion. Give them access to the artists they actually work with.
- Share the note or file needed for this song. Check that the other person can find it.
- Add one task, who is doing it and when it is due. Record which mix or artwork has been approved.
- Keep using your distributor to upload and deliver the music. AirTrax does not send songs to streaming services.
Keep money records clear from the start
Your distributor may send a statement showing what the music earned over a period of time. AirTrax helps you record and look at those reported royalties. That does not mean the money has reached your bank account, or that everyone has been paid.
Agree separately on who gets what and keep those agreements somewhere you can find them. AirTrax does not work out your contractual splits or send payments.
When there is enough past information, the label tools can estimate future reported income. An estimate is not a promise. If income rises after a release, the timing alone does not prove the release caused the increase.
You can learn as you go
The Label plan has its own learning materials for people building a label: Revenue guides, Playbook checklists, Resources and 12 short Academy lessons. They are separate from the artist lessons.
You do not have to understand every feature on day one. Start with the next song, the people helping and the things still left to finish. Use the lessons when a question comes up.
What does it cost?
AirTrax For Labels is free now, with no credit card required. When paid plans launch, new Label accounts will cost $20/month. Existing accounts will keep free access. The Artist plan is also free now; new Artist accounts will be $10/month at paid launch.
This guide is written by AirTrax. If you mainly need music distribution, automatic royalty payments or detailed accounting, look for a service that specifically handles those jobs. Check our pricing page for the current offer.
Is AirTrax a record label?
No. It is a tool you can use to organize your own label and work with your artists. You and your team still make the decisions about your music and agreements.
Can the label owner see all my private files?
The owner can see what is connected to their label. Your personal records and work belonging to other labels stay separate. Choose the notes and files you want to share.